Settings window showing the Automatic Backup tab with sections for What to backup, How to backup, and Where to backup. The selected options are Only make an essential backup when the program shuts down and Prompt the user when the program shuts down. A dropdown menu shows Never prompt to backup, and the backup folder path is F:\My Backups\MSA. The left panel displays other tabs: General, Email, Monthly Workbook Data, Automatic Backup, and Check For Update.

Figure 90: The Automatic Backup settings page.

The Automatic Backup settings allow Meeting Schedule Assistant to create backups of your data automatically, helping you avoid data loss and ensuring your schedules and preferences are safely preserved.

💡 Important: Click Apply Changes to activate any modifications you make to the automatic backup settings.

How to Access

You can access this feature in two ways:

  • Options → Settings
  • Toolbar → Settings

After opening the Settings window, select the Automatic Backup tab.

Using the Automatic Backup Settings

Use this page to configure what information is backed up, how backups are triggered, how often reminders appear, and where your backup files are stored. All settings on this page are saved with your application preferences.

What to Back Up

Choose what information Meeting Schedule Assistant should include when performing an automatic backup:

  • Don’t perform any backup when the program shuts down
  • Make a complete backup when the program shuts down
  • Only make an essential backup when the program shuts down

A practical approach is to use Only make an essential backup for everyday use, then perform a complete backup manually when making major changes (for example, updating S‑89 Slip templates).

How to Back Up

Decide how Meeting Schedule Assistant should trigger the backup process:

  • Perform automatically when the program is shut down
  • Prompt the user when the program is shut down

Prompting is often the best choice if you sometimes open the application just to review details without making changes.

Backup Reminder Frequency

If you keep Meeting Schedule Assistant running for long periods, you can enable periodic reminders:

  • Never prompt to backup
  • Prompt every day
  • Prompt once a week
  • Prompt once a month

When a reminder appears, clicking it starts the backup using your current settings.

💡 Tip: Restart the application at least once a week to allow it to perform routine maintenance.

Figure 91: Backup reminder notification

Where to Back Up

Click the Folder icon to select the folder where your backup files will be saved.

For safety and convenience, consider using a cloud‑based folder such as OneDrive or Dropbox so your backups are stored securely off‑device.

💡 Important: Click Apply Changes to activate any modifications you make to the automatic backup settings.

Related Topics

  • Backup — Perform manual backups and learn what is included
  • Restore — Recover your data from a backup

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