Calendars window showing the Google tab. The user is signed in and has selected a calendar from the list. Synchronisation mode and privacy options are visible.

Figure 113: The Google Calendar settings window

The Google tab lets you connect Meeting Schedule Assistant to your Google account so that your meeting and duty assignments can be synchronised directly to a Google Calendar. This integration ensures your schedule stays up to date across all your devices.

How to Access

You can access this feature in two ways:

  • Options — Calendars
  • Toolbar — Calendars

After opening the Calendars window, select the Google tab.

Using the Google Calendar Settings

Once connected, you can choose which calendar to use, decide how synchronisation behaves, and control the visibility of events created in your Google Calendar. The following options explain how Meeting Schedule Assistant interacts with your Google account.

Connect to Google

Before you can synchronise your schedule, you must grant permission for Meeting Schedule Assistant to access your Google account.

  1. Click Authenticate.
  2. A Google sign‑in window will appear.
  3. Complete the authentication process.
    (See the dedicated Authorisation topic for more details.)
  4. Once connected, a list of available calendars will appear.
  5. You may disconnect at any time by clicking Revoke.

⚠️ Note: Signing out does not remove the application from your online Google profile. To fully revoke access, you must sign in to your Google Account online and remove the permission manually.

Synchronization Mode

Choose how Meeting Schedule Assistant updates your Google calendar:

  • None — Disables calendar synchronisation.
  • Automatic — Updates your calendar automatically whenever you save a Sound Rota Report (SRR) or Meeting Workbook (MWB) schedule.
  • Prompt — Asks each time you save a report whether to send updates to your calendar.

Calendar to Use

After signing in, you will see a list of calendars associated with your Google account.

Select the calendar you want Meeting Schedule Assistant to use. All meeting and duty events will be added to this calendar.

Set Sensitivity to Private

This setting controls how your events appear to others when viewed in Google Calendar.

If the setting is off, then the Privacy section of the event in Google Calendar will appear like this:

There are times when the privacy setting will be shown as Calendar default. This is normal — it means your calendar is already private.

💡 Important: If you intend to share your calendar with other brothers, ensure this setting is unchecked, otherwise they will only see “busy” instead of event details.

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