To use the Outlook Calendar feature, you’ll need a valid Outlook or Hotmail account. Meeting Schedule Assistant must be authorised to access your calendars, and this process normally only needs to be completed once.

⚠️ Internet access required:
If you use a software firewall, you may see prompts asking whether to allow the application to connect to the internet. Choose Allow when prompted.

Outlook Calendar synchronisation uses a one‑time OAuth2 sign‑in process. Once authorised, Meeting Schedule Assistant can create and update events in your Outlook calendars.

Step 1 — Begin Authorisation

Press the Sign In button to begin the process:

Screenshot of the Calendar Options window. The Outlook tab is selected, and the Sign In button is highlighted in red to indicate where to begin the authorisation process.

Figure 104:  Outlook tab showing the Sign In button.

⚠️ Important: Review the message carefully before continuing.

Outlook — Step 1 Message

Figure 105: Outlook authorisation message.

Step 2— Enter the Code

The form below will appear in your browser. Simply paste the code (which is already on the clipboard) into the designated field and click Next.

Outlook — Step 2

Figure 106: Microsoft code entry page.

Step 3— Choose an Account

Sign in using the Outlook / Hotmail account you want to synchronise. Enter your password when prompted and continue.

Outlook — Step 3

Figure 107: Microsoft sign‑in page.

Step 4— Grant Permission

Review the consent screen and click Next to continue.

Outlook — Step 4

Figure 108: Microsoft verification page.

Click Accept to grant the required permissions.

Outlook — Step 4 Consent

Figure 109: Microsoft consent page.

You should now see this window, indicating that the sign-in process has been completed:

Outlook — Step 4 Completed

Figure 110: Microsoft confirmation page.

Once the authentication procedure is complete, you will be able to utilize the calendar synchronization features within Meeting Schedule Assistant.

Step 5— Security Notification Email

After completing authorisation, Outlook may send you a security notification email confirming the activity. This is normal and requires no action.

Outlook — Step 5

Figure 111: Microsoft security notification email.

Calendar List

Only calendars that you own (can write to) will be shown in the calendar list. From now on you should not need to authenticate. The rest of the options are all explained in the Outlook Calendar help topic.

Outlook — Calendars List

Figure 112: Outlook calendars list.

Revoking Access

Click Sign out to revoke authorisation at any time. You will need to repeat the authorisation process if you want to reconnect later.

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