Overview

Public Talks can create several types of standard reports and custom reports. What follows is a brief description of each report and what type of report it creates:

Each report has it's own setup page to allow you to choose what information you would like displayed.

Custom Reports

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Custom Reports are very powerful because they are based upon a script file (which you create). This means the look and feel of these reports is entirely up to you. They can even include information from custom tables and fields that you might have added into the database.

Several sample scripts are supplied with the program. Manage your scripts using the Custom Reports maintenance page.

Once you have selected the custom report option, you must then click on the setup tab and choose a custom report to use.

The font settings described below have no effect on custom reports since these reports specify their own fonts. However they do still apply to the header and footer of the document. Click on the link above for more details.

Away Talks Report

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The Away Talks Report produces a list of talks that you have assigned to be given away at other congregations. You can specify by date range which talk assignments you want to include.

The following information is generated for each away talk:

Brother
Talk number
Talk date
Congregation
Time of meeting

This report has been designed so that you can give a copy of the report to each brother that gives public talks away at other Kingdom Halls. This way, all brothers will know who is going away, when and where.

There is also an option to generate away talk slips. Instead of producing a tabulated list as just described, it generates special slips which you can give to each brother.

Congregations List Report

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The Congregations List Report produces a list of congregations that you have in the database. You can choose how the report is sorted.

The following information is generated for each congregation:

Congregation
Last date invited
Meeting Time
Coordinator

This report has been designed so that you can determine which congregation you would like to exchange speakers with next.

There are two other report modes:

List which speakers give particular talk numbers.
Lists the speakers and their talk numbers for one or more congregation(s).

Further options allow you to indicate which of the speakers and their talks haven't been heard within a certain number of months. This latter mode will also show any associated notes for each speaker or congregation.

Home Talks Report

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The Home Talks Report has primarily been designed for you to produce a schedule to be placed on the notice board at your Kingdom Hall. Options can be setup to additionally include a summary of the away talk information as well. The away talk information can be displayed with a different text colour so that it stands out from the home talks information. You can specify by date range which talk assignments you want to include.

The following information is generated for each home talk:

Talk date
Visiting speaker
Visiting congregation
Theme of talk
Chairman
Interpreter
Hospitality
Watchtower Conductor
Watchtower Reader

If you opted to include away talk information, then the following is additionally included:

Away speaker
Talk number
Congregation
Time of meeting

Note Icon If you do include away talk information in the report, then you must set your paper size to A4 landscape when printing otherwise all the information will not fit onto the page!

You can personalise this report by specifying what you want for the title and all the column headings.

Hospitality List Report

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The Hospitality List Report generates a list of speakers visiting your Kingdom Hall and who is assigned to offer them hospitality. If you haven't specified this information, the column will be left blank for you to write in the name of a brother or sister who will be having this visiting brother back for some hospitality. You can specify by date range which talk assignments you want to include.

The following information is generated for each visiting speaker:

Speaker
Congregation
Talk date
Brother offering hospitality (optional)

This report has been designed so that you can give the printout to the brother who handles the hospitality. He can then arrange who will be giving hospitality and write their names in the blank spaces provided. However, if you handle this assignment yourself, you can enter the names via the maintenance pages.

Talks Annual Review Report

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The Talks Annual Review Report lists in tabular format the public talks given in selected years. Options specify the amount of detail included for each talk.

As illustrated above, the report lists the following information for the range of public talks selected:

Talk number
Theme of talk

And then for each year selected:

Month in which the talk was delivered
Day within the month (optional)
Number of occasions the talk was heard in the year (optional)
Names of speaker and his congregation (optional)

Note Icon This report corresponds in purpose, style and content with the S-99 form entitled "Public Meeting Talk Titles" and issued by your local Branch Office. It will help you to identify at a glance those talks, which your congregation has heard less frequently than some others. Please understand that this report is not intended to replace the form S-99.

You may export this report in two formats, namely, HTML and DIF (Data Interchange Format). You may subsequently manipulate these reports using:

A word processor, (for example, Microsoft Word or OpenOffice Writer) to open, edit and save the HTML document.
A spreadsheet program (for example, Microsoft Excel or OpenOffice Calc) to open, edit and save the DIF document.

Talks By Category Report

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The Talks By Category Report produces a list of all public talks on a category by category basis. Options determine how the public talks are sorted under each category heading.

This report has been designed to enable you to more easily identify the public talk outlines that fall into a particular category. The categories are provided by the society and this report is based upon form S-99a.

Talks List Report

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The Talks List Report produces a list of all the public talks. Options specify exactly how much information is included on the report and how the talks are sorted.

The following information is generated for each public talk:

Talk number
Theme of talk
Talk category (optional)
Date the talk was last heard at your Kingdom Hall (optional)
How many times the talk has been heard at your Kingdom Hall (optional)

This report has been designed to assist you in deciding what public talks you would like heard next at your Kingdom Hall.

Talks Summary Report

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The Talks Summary Report produces a summary of both home and away talks for the specified dates.

The report has been designed for three main reasons:

Produces a summary of all the talks for a given year (good for keeping records up-to-date).
You can select specific dates identifying your exchange with a particular congregation and send this report to them as confirmation of the exchange details.
You can select dates in the future which have not yet been assigned. Such entries will show as a blank entry. This allows you to write in the new details (perhaps whilst on the phone) and then add them into the program later. This feature is also useful for planning the whole year, since you will have all the dates worked out for you automatically.

Note Icon This report doesn't include the themes, just the talk numbers, hence you should find that all the information should fit widthways on a portrait A4 piece of paper. You might need to use a smaller font size though, perhaps 10pt.